You first must set the brands in the establishment before setting the line cleaning sequence. You need to be able to tell your techs which lines to clean before you can set the cleaning sequence.
Where Do I Find The Line Cleaning Sequence?
The line cleaning sequence is set on the Establishments Detail tab. Go to Establishment Manager, click on the establishment that you'd like to create the sequence for, then scroll down to the Line Cleaning Features Setting section.
What Is A Cleaning Sequence?
A line cleaning sequence is the sequence of cleans in an establishment. When the Tap Trackers system auto-schedules your cleans, it schedules each establishment's clean based on the next clean in the establishment's sequence. Some establishments may have only one clean in the sequence, while others may have many different cleans in the sequence.
If you do a caustic clean every four weeks and an acid every 12 weeks, your sequence would be:
- Caustic
- Caustic
- Caustic & Acid
So every third clean would include an acid clean - every third month. Once the system schedules the third clean (both) it starts the sequence over again with caustic, caustic, castic & acid.
If you clean lines every two weeks and do an acid clean every 12 weeks, your sequence would be:
- Caustic
- Caustic
- Caustic
- Caustic
- Caustic
- Caustic & Acid
Creating A Line Cleaning Sequence
In the line cleaning Sequence section, click on +Add New button
Then a pop-up will appear:
The system will automatically number the clean for the next one in the sequence. If you need to move a clearing up or down in the sequence, you can change the number in the visit. You can edit the name and cleaning number, but ensure that no duplicate cleaning numbers exist.
Check the lines you would like to clean in this visit. Lines that you do not clean (competitor's lines) are shown with a grey background and a strikethrough font. If you need to change these lines to ones you clean, that is done in the Update Brands tab.
Select the cleaning type from the drop-down.
Use the Time box to enter how long this stop should take, "Visit Duration".
Hit Save.
All Cleans Are The Same Each Visit
If you only do a caustic clean every two weeks and don't do any acid cleans, you can check the box to show that every clean is the same, each time the establishment is due:
Skip Cleans/Visits
If your route is based on two-week line cleaning, but you have an establishment that is only cleaned every four weeks, you can add in a Skip, so the system will not schedule a line cleaning that week.
In the above example, clean 1 will be scheduled on the first round, but this establishment will be skipped in the next scheduling round. This is perfect for an establishment that is on an every two-week route, but is cleaned every 4 weeks. Also, no acid cleaning here.
Using Skips For Wine & Cocktail Lines
If you have some lines that are only cleaned once every three months (12 weeks) then you can build a sequence like this:
In this example, you can see lines 1-20 are cleaned every two weeks. This is on an every two-week route.
Lines 21 and 22 are wine/cocktail lines that are cleaned every 12 weeks, so we've scheduled a both caustic and acid clean once in the six clean sequence, clean #2 in this case.
Creating a Sequence for Wine / Cocktail Only Establishments
If the route is based on a two-week cleaning cycle, then you should create a sequence like the following:
You can see that we'll skip this stop 5 of 6 times and the one stop will only use an acid and clean the wine lines.